In the business world today, companies are overwhelmed with the need to create more content quicker, and customized for more end-users than ever before. Therefore, content management has become a hot topic as organizations struggle to manage their content. Their focus is on Enterprise Content from all areas in an organization, in a myriad of formats, PDF, AFP, TEXT, and spreadsheets, etc. This data supports their products, services, and business processes. It also means “getting the right data, to the right people, at the right time”.
There is a very high cost of content creation, management and delivery. Because of the content these users own, the same users find it difficult to manage this data. It’s unfortunate that most organizations do not have a unified content strategy. As we all know, a unified content strategy can help organizations avoid unhappy customers, by managing, distributing and ensuring that this content supports the organizations and customer needs.
Most companies maintain data that is essential and valuable to the performance of their established guidelines. These data resources are regulated by internal policies, state and federal laws that identify types of data and restrictions placed on it. This policy combines federal and state standards, regulations, legislation and establishes responsibilities for all forms of the companies’ data confidentiality, integrity and availability. While data access is critical to the business operations and must be shared, it must also be used with care.