Information proliferation requires proper disposition to reduce costs and risk
The goal of an information governance program is to ensure that corporate information is used efficiently as a business asset, as well as to ensure compliance with policies, whether they come from laws and regulations, corporate standards, or business terms defined in contracts. In recent years, there has been an explosive growth in the creation and collection of documents and other rich content by both applications and individuals.
Information governance enables defensible disposition: the process by which corporate content is systematically deleted with an audit trail that will be defensible in court. By confidently removing information that they are allowed to dispose, companies reduce storage costs and lower significant legal fees.
Policies must incorporate all information in the enterprise and must be enforced across systems and business units. Policies must also be auditable – from the time they are created to the time they are enforced in the business. Actively enforcing policy and having a comprehensive audit trail is the only way to achieve defensible disposition.
RSD GLASS® allows corporate stakeholders to define information governance policies, which are then automatically distributed across geographies and jurisdictions, platforms and applications, repositories and data warehouses. RSD GLASS® Governance Manager is the component that ensures policies are properly enforced in the business. With RSD GLASS, you keep the records you need to grow your business, and safely delete the records you are allowed to – reducing storage and other operating costs, risk exposure, and legal fees.
- Reduce storage costs by at least 30% by removing duplicate information and over-retained information.
- Systematically dispose records according to approved retention schedule.
- Establish an audit trail from when policy is approved to when policy is enforced.
- Optimize information storage by giving IT staff the metrics and tools to analyze information growth and trends.
- Give stakeholders the opportunity to review content before it gets disposed with an optional workflow process.
- Deploy repeatable and auditable processes to “clean up” shared drives, email, hard drives, and content stored in the cloud.