RSD GLASS Governance Manager

RSD GLASS® Governance Manager provides active enforcement of information governance policies across the content lifecycle.  RSD GLASS Governance Manager manages the lifecycle management processes and distributes the resulting retention and disposition, data privacy, and storage management actions across geographies and jurisdictions, platforms and applications, repositories and data warehouses.

Information Lifecycle Management

The ability to create, validate and centralize policies with RSD GLASS® Policy Manager is a major breakthrough for information governance. In effect, RSD GLASS Policy Manager gives your organization master policy management, a detailed master classification of records with powerful capabilities, including additional information management rules.

RSD GLASS Governance Manager uses the policies in RSD GLASS Policy Manager as fuel for its engine to drive policy enforcement across your enterprise — and across all boundaries: geographic, organizational, and jurisdictional. RSD GLASS Governance Manager maps the policies to the different jurisdictions and business units so information can be properly governed.

For example, if a rule in RSD GLASS Policy Manager states that partner invoices are to be deleted after seven years, compliance laws and regulations require that be done — those invoices must be destroyed. The steps for those actions need to be tracked because the whole process must be auditable. If you have standards-compliant records repositories in your enterprise, the actions can be carried out automatically by RSD GLASS Governance Manager. If your repositories are not CMIS-compliant, or do not offer a rich enough adaptor interface, an email-based workflow can be triggered, complete with tracking for subsequent audit.

RSD GLASS Periscope interface

Key Benefits

  • Break down silos. Rather than achieve compliance one repository at a time, RSD GLASS Governance Manager spans repositories and provides blanket lifecycle management.
  • Immediate response to changes in laws, regulations, corporate policy or industry best practices. As changes are made to the rules which define information governance policy, RSD GLASS Governance Manager ensures that these changes, once approved for deployment, are implemented across the enterprise-wide RSD GLASS environment.
  • Phased implementation. Enforcing information governance policies automatically across the potentially hundreds of enterprise applications on day one is almost impossible, so RSD GLASS supports phased enforcement capabilities. Deploy Periscope to the business units and jurisdictions with the highest risk.

Key Features

  • Drag and drop interface for mapping corporate policies to business activity.
  • Role-based dashboards for execution of policy-driven actions, such as:
    • Place record, or a set of records, on legal hold;
    • Dispose of records which are beyond the approved retention periods;
    • Migrate aging records to a less costly storage tier;
    • Declassify records.
  • Trigger actions based on business events (i.e. employee being laid off).
  • Initiate workflows to gain approval before an action is fully executed.
  • Audit and tracking. Enforcement events are tracked, generating an audit trail for compliance and business metrics. Audit reports are archived and distributed as required by your compliance team.